Enrollment Substitution

Enrollment substitution is available only for the Learning LMS license. It enables you to replace a participant enrolled in a session with another participant. To substitute a participant, the following prerequisites must be satisfied:

• The system configuration setting Show enrollment substitution in session properties of catalog editor must be enabled.
• The session cannot be for a program learning module.
• The overall status of the selected participant must be Not Started or In Process.
• The session must have not started.

When you select a new learner for the substitution you can choose whether to send them notification emails, such as an enrollment confirmation.

To view the list of participants enrolled in a session

1. Go to Manage Center > Learning > Learning Modules and select the learning module you want to view the participants for. The Catalog Editor opens at the Define Module Properties page.
2. Click Session Properties to select a session.
3. Select a session from the drop-down list and click Go. 
4. Click Participants in the Session Properties tab. The Participants page opens with a list of participants who have a transcript record for the session.
5. For a single participant, select Enrollment Substitution from the action menu or select a new overall status from the drop-down list.
6. For multiple participants, check their boxes to select them and select Enrollment Substitution from the Bulk Action drop-down list.

View or Update Session Participants