Manage Course Participants as a Course Administrator
Course administrators have several options for managing course participants in learning modules, sessions and programs.
Change a Participant's Overall Status
You can change the overall status for participants for session-based learning types.
Change a Participant's Overall Status in the Catalog Editor
Assign Learners to a Group Training Plan
Course administrators can assign and unassign a Learning Module to the training plans for a group of learners. When you run the group training plan assignment, the course is listed in the learners' training plan and Career Center. Learners are not enrolled into the course or any of its sessions by this process. They can open the Course Details from the Training Plan or Career Center and enroll from there.
Assign Learners to a Group Training Plan
Group Enroll or Withdraw Learners in a Session
Course administrators can group enroll learners in a course session individually or based on role, organization, user group and user attributes. When you group enroll learners, the enrollment policy configured for the learning module is ignored and you can also bypass enrollment restrictions on the session.
Group Enroll or Withdraw Learners in a Session
Update Program Session Enrollment
When the structure of a program session changes, it is sometimes necessary to explicitly update enrollments to reflect the new structure. Session Enrollment Update re-runs enrollment processing for the session.
Update Program Session Enrollment
Enrollment Substitution
Enrollment substitution enables you to replace a participant enrolled in a session with another participant. Note: Enrollment substitution is available only for the Learning LMS license.
Re-Enroll Participants in an Alternative Session
Learners can reach a terminal enrollment status that does not attain credit, such as Dropped from Waitlist, Failed or No Show. If the course is mandatory, course administrators can re-enroll those learners in an alternative session, either individually or in bulk.
Re-enroll Participants in an Alternative Session
Transfer Participants to Another Session
You can transfer participants from one learning module session to another, as long as they have not completed their current session.
Transfer Participants to Another Session
Update a Participant's Deadline
You can update the course session completion deadline for one or more participants who have one of the following transcript statuses: Waitlisted, Not Started, In Process, Pending Approval.
Update a Participant's Deadline
Email Course Participants from Learning Modules
Course administrators can send one-off emails to session participants from Learning Module sessions. You can create a custom email to send to multiple participants, or send a standard email notifications to individual participants. The choice of standard emails will depend on the email templates selected in the sessions email preferences.
Email Course Participants from the Learning Module
Indicated Interest List Administration
You can review all learners who have indicated interest in any course. From the Indicated Interest List Administration page, you can email users and remove them from the lists.
Indicated Interest List Administration
The Progress Tracker
The Progress Tracker, aimed primarily at learners, provides a calendar view of their current progress through the programs and sub-modules they are enrolled in.
Import Training Records
Course administrators can import training records (internal and external) for participants.