Configure File Access Permissions

If you have updated a folder's properties so that its files and sub-folders do not inherit its access permissions, you can configure the access permissions for its files and sub-folders individually. Remember that you must configure Read Only access for a file or its parent folder so that other LMS users, including learners, can access it.

Administrators with unrestricted access to the Repository Manager feature in System Roles (Manage Features > Manage Features) and unrestricted access permission on the file can set the access permissions for it.

To set the access permissions for a file

1. Go to Manage Center > Learning > Repository Manager. The Repository Manager opens in a new window and lists your personal folders.
2. Click the [Properties] link of the folder containing the file or sub-folder you want to set access permissions for. The folder's Overview page opens.
3. Clear the Folder permissions are inherited by subfolders check box if it is selected.
4. Click Back to Repository to return to the folder.
5. Click the [Properties] link of the file you want to set access permissions for. The file's Overview page opens.
6. Click Permissions. The Permissions Selector opens in a new window.
7. Assign the Read Only and Unrestricted Access permissions as required. For example, to enable all learners to view the file, in the Read Only tab add the Role criteria and select the Learner role. When you save the permissions, the Permissions Selector closes and you are returned to the File's Overview page.
8. Click the Save icon to save your changes.

Permissions

Update Folder Properties

Configure Folder Access Permissions

Upload a File to the Repository