User Visibility

Users can be viewed throughout the LMS. When permitted to use functionality (such as Reporting or Reivew) showing other users, the set of users that are visible to any given user is determined by the following rules, where the users are in the same logical domain:

• System Administrators can see everyone
• All other users can see:
• themselves
• their direct appraisees
• the members of their supervised groups
• the users under their supervised or visible organizations (including sub-organizations) 

Logically deleted users are visible only in the Logically Deleted Users page (Manage Center > Users > Logically Deleted Users), which is available to system roles with unrestricted access to the Logically Deleted Users feature.

Report Wizard Reports

The person generating a report in the Report Wizard is only able to view records of users that are visible to them. The filtering has been applied to the following report types:

• Appraisal Competency
• Appraisal Dimension
• Appraisal Free Text
• Appraisal Single Choice
• Certification History
• Exam Results (Direct)
• Job Profile
• Performance Goals
• Training History
• Training History (External)
• User Appraisal
• User Competency
• User Information

Allow Full Organization View of Participants Role Access Control

The Allow Full Organization View of Participants role access can override the usual user visibility in the Report Wizard where data is related to participant information on a course for which the reporter has read-only or unrestricted access permission. This applies to the following report types:

• Courseware Information
• Exam Results
• Learning Program Detail
• Withdrawn User Details

It is also applied in LMS pages where course participants are listed (for example, the Participants page in the Catalog Editor).

About User Account Administration

Configure Supervision Access

Logically Deleted Users