About Automatic Exemption Policies

Automatic exemption is when learners do not need to complete specific training because they have achieved a minimum score in an exam. In other words, the knowledge they have demonstrated through their exam score means they do not need to take related training to gain that knowledge.

There are three steps to configure automatic exemptions:

1. Question pool: select the program or module sessions that qualify for automatic exemption for a question pool.
2. Automatic exemption policy: specify the minimum number of questions and score for questions in the question pool.
3. Exam pool: assign the policy to an exam pool.

When you assign program or module sessions for automatic exemption to a question pool, if the participant achieves a minimum score for questions drawn from the pool (and other pools, depending on the policy configuration), their transcript is updated in one of the following ways:

• They are awarded with an Waiver/Exempt transcript for each of the selected courses for which they do not already have any previous enrollment.
• If they already have an active enrollment, the transcript status is updated to Waiver/Exempt.

If they already have a completed status for a previous enrollment in a course, its transcript is not updated. 

When you configure an automatic exemption policy you select one or more program or module sessions. For each selected session the policy creates a record with eligable question pools that have targeted the session for automatic exemption. You can enable or disable automatic exemption for each question pool in the policy. For enabled question pools you specify the minimum number of questions that must be answered and the minimum percentage score (that is, the total score for the questions in the pool). Only after the participant has achieved the required percentage score for all enabled question pools is the exemption triggered for the corresponding program or module session.

When you assign an automatic exemption policy to an exam pool, all exams in the pool that include questions from the question pools specified for the policy will use the policy to determine whether participants' transcripts for the corresponding courses are created or updated with the Waiver/Except status.

You can edit policies to add and remove sessions and update the question pool criteria for exemption.

Administrators with unrestricted access to the Automatic Exemption Policies feature in System Roles (Manage Features > Exam Manager Features) can configure automatic exemption policies. Unrestricted access is also required for the Exams feature to assign a policy to an exam.

To configure automatic exemption policies, go to Manage Center > Learning > Automatic Exemption Policies.

Update a Question Pool

Create an Automatic Exemption Policy

Edit an Automatic Exemption Policy

Update an Exam Pool

Delete an Automatic Exemption Policy